March 7th Committee Meeting Minutes

Thanks to all for your continued support with the UALC Resource Sharing Committee. The meeting on Friday had great attendance and many projects are being accomplished. Copies of these minutes have also been posted on the UALC Resource Sharing web page as well as sent via e-mail to all of the committee members.

UALC Resource Sharing Committee
March 7, 2008
Meeting Minutes

Attendees:
State Library:
Misti Allen, WSU
Sandi Andrews, WSU

David Armond, BYU-Hunter
Anita Armstrong, USU
Susan Brusik, UU-Marriott
Jacques d’Emal, UVSC
Stacy Given, BYU-Lee
Betti Grow, State Library
Jennifer Hendricks, SLCC
Carol Kochan, USU
Hiroko Hashitani, UU-Marriott
Jo Ann Larsen, BYU-Lee
Aimee Lauritsen, CEU
Ellen Ouyang, U U-Quinney
Camille Salmond, UU-Eccles

Via OPAL:
Phil Roche, SUU

Excused:
Dianne Davenport, BYU-Hunter
Jennifer Foy, Westminster

Laurie Hansen, Snow

AGENDA ITEMS:

1. Expedite ILL: Give priority to requests from UALC institutions.
The Expediting Interlibrary Loan Committee proposed document to share that updated Interlibrary Loan policies. It was formed from agreements that were set in the past and updated. It was voted on and approved by the Resource Sharing committee. Carol Kochan will update any necessary changed that were agreed upon by the committee and then email copies to the committee on Monday morning. Aimee will forward the document to Ann Marie Breznay to be posted on the UALC Resource Sharing web page. The document will also be presented to the Directors at the Council meeting in St. George, March 13th and 14th. Member of this taskforce are:

Carol Kochan, USU
Laurie Hansen, Snow
Susan Brusik, UU-Marriott

It was also decided that a list will be made and posted on the UALC Resource Sharing Committee web page of the different schools and their document shipping preferences. Some schools would prefer that if an electronic copy cannot be sent that “no” is selected on OCLC. Please send your preferences to Aimee Lauritsen so that this information can be posted as soon as possible.

2. Look at new technologies.
Nancy Alder from BYU is on a medical leave of absence and Phil Dillard from SUU has been moved to different committees by his director. The Resource Sharing Committee approved a new taskforce to look at technologies. It will consist of the following people:

Hiroko Hashitani, UU-Marriott

Ellen Ouyang, UU-Quinney

Phil Roche, SUU

Hiroko Hashitani shared information about a new resource they are currently using at the UU-Marriott Library. It is a free program called Doc Morph. She will send out email information to the members of this committee.

On October 10, 2007 Nancy Alder shared the following information in an e-mail to the UALC Resource Sharing Committee:
This information was shared with the committee:

Resource Sharing folk:
Here are a few of helpful links for recommendations on technology.
The first is for scanners officially endorsed by Ariel
http://www4.infotrieve.com/ariel/ariscan.html
This is for recommendations from users for use with Ariel
http://www.shareill.org/index.php/Ariel_Scanners
This posts the survey results for scanners for use with Ariel or Odyssey
http://www.april.secac.com/Scanners2007.pdf
This is for general information on scanners
http://www.nuance.com/scannerguide/

3. Resource Sharing Blog
Dianne Hirning from Dixie has set up a blog for the UALC Resource Sharing Committee. She set up a blog on e-blogger. The address is: http://ualc-resourcesharing.blogspot.com/. Dianne is the administrator on the site, but anyone from the committee who would like authorship permission can e-mail her and she will add them as an author. Members of the committee were encouraged to email Dianne to be added as authors of the blog. It was also asked that when new discussion items are added to the blog that an email reminder be sent to the committee members to look at the blog.

4. Reciprocal Borrowing Policy.
A taskforce was set up to take a look at the borrowing and billing policy for reciprocal borrowing. This taskforce will consist of the following members:

JoAnn Larsen, BYU-Lee

Sandi Andrews, WSU

Jacques d'Emal, UVSC

All institutions were asked to type up their current procedures that they use and send them to the taskforce members.

5. Confirm date for next Meeting (July 11th).
Jacues d’Emal offered to host the next meeting at the new UVSC library in July. Aimee and Jacque will inform the committee as soon as specific arrangements have been made.